Job Description

Talent Acquisition Coordinator

Join our client as the go-to partner who keeps the hiring process running smoothly. From scheduling interviews and managing communications to supporting onboarding and system updates, you’ll ensure every candidate, intern, and employee has a seamless and positive experience. This role is about being a connector and brand ambassador, making sure every interaction reflects the values and sets the tone for an exceptional hiring journey with this outstanding pharmaceutical firm.

Responsibilities

• Develop a strong understanding of the business functions by supporting the Talent Acquisition team.
• Passionate about delivering a high-quality experience for candidates, fellow employees, interns, and vendors.
• Collaborate with recruiters to post job postings for internal and external portals.
• Own the end-to-end interview scheduling process: Coordinate, schedule, and communicate interviews across multiple time zones between candidates, recruiters, and hiring managers.
• Support the offer process and new hire onboarding activities, including offer letters, pre-employment background checks, drug screening and employment verification.
• Partner with office services and IT to prepare new hire workstations. Send new hire notifications to internal stakeholders.
• Ensure all required pre-employment documentation is completed and in compliance with company standards.
• Assist with the orientation schedule. Sending out first day logistics and details to the new hire.
• Support employer branding initiatives, recruiting events, and job fairs as needed.
• Assist with the internship program, including posting roles, screening, interviewing, extending offers, and onboarding interns.
• Manage relationships with vendors regarding relocation benefits, handle the submission of new relocation cases, and oversee the cases throughout the entire process.
• Create, track, and manage Purchase Orders related to recruitment vendors, job boards. Monitor invoice status to ensure timely and accurate vendor payments.
• Support ATS enhancements by submitting tickets as needed and escalating any backend issues.
• Source candidates and review resumes from the ATS and recruiting platforms like LinkedIn.
• Manage the recruiting inbox, calendar, and maintain and update the SharePoint Talent Acquisition site.
• Document TA processes and assist in developing standard operating procedures.
• Perform other duties and ad hoc projects as needed.

Ideal Experience

• A bachelor’s degree in Human Resources, Business Administration, or a related field (or equivalent experience).
• 2-4 years of experience in HR, recruiting, or administrative coordination (internships included).
• Highly proficient with Adobe and Microsoft Office Suite (Excel, PowerPoint, Word, Outlook)
• Experience with Applicant Tracking Systems (ATS), such as iCIMS, and LinkedIn Recruiter is a plus.
• Attention to detail, highly organized, strong interpersonal skills, team player, self-starter, excellent verbal and written communication skills, customer service, time management, proactive, confidentiality, professionalism, process orientation

The Larko Group is a women-owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp-to-Hire, and Temporary/Project placements across a wide range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Managers, Receptionists, General Office, Event Support, Project Management, and Customer Service.

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