Job Description
Seeking a sharp, adaptable, and proactive Personal Assistant to support the owner of a fast-paced wellness and design-focused company. This role is ideal for someone who thrives in dynamic environments, is naturally organized, and can confidently keep up with shifting priorities and a packed schedule.
Responsibilities:
- Accompany the owner to meetings, site visits, and events; take detailed and actionable notes
- Manage the owner’s calendar—schedule appointments, resolve conflicts, and anticipate needs
- Handle phone and email correspondence professionally and efficiently
- Participate in brainstorming sessions and contribute ideas
- Prepare meeting summaries and track action items
- Assist with personal tasks and occasional errands
- Take photo & videos of the rooms, meetings, conferences, and booths for Social Media and Marketing Materials
- Coordinate with staff, clients, and vendors to ensure smooth daily operations
Required Skills:
- Strong communication, time management, and note-taking skills
- Ability to stay organized while juggling many tasks
- Comfortable in fast-paced, ever-changing environments
- Self-starter with good judgment and follow-through
- Familiar with Google Workspace (Gmail, Docs, Drive, Calendar)
- Comfortable using Trello to manage tasks and workflows
- Basic proficiency in Canva for visual content or presentations
- Licensed Driver: Valid driver’s license and comfort navigating NYC/Westchester areas. Experience driving cargo vans is a plus
- 🕒 Flexible Schedule: Willingness to work early mornings, evenings, or weekends as needed—especially to meet school-related deadlines
- Discreet, trustworthy, and dependable
- Previous assistant or project coordination experience is a plus
M-F, normal work hours, with some availability on evenings and weekend.
$60,000-$70,000/year
Job Tags
Flexible hours, Shift work, Weekend work, Afternoon shift, Early shift,