Office Services Assistant Job at The Larko Group, Chicago, IL

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  • The Larko Group
  • Chicago, IL

Job Description

Job Description

A Chicago-based real estate firm is seeking a reliable and proactive Office Services Assistant to support daily operations in a fast-paced, professional environment. You will assist with general office maintenance, supply management, and day-to-day facilities coordination to ensure the office runs smoothly and efficiently. The ideal candidate is hands-on, organized, and enjoys providing exceptional support to a collaborative team.

This is a long-term temporary assignment, Monday-Thursday.

Responsibilities

  • Takes inventory of office kitchen supplies and distributes supplies as needed.
  • Makes regular UPS or US Mail shipments to regional offices and communities.
  • Responsible for day day-end closing of UPS.
  • Maintains general office organization, assures hallways, walkways, and public areas are well-lit, uncluttered, and kept in a safe manner, free of boxes or other debris.
  • Responsible for the setup and securing of furniture on the outside deck.
  • Sorts interoffice mail and makes regular daily pick-up of mail.
  • Maintains kitchens; keeps kitchen areas stocked with supplies; regularly cleans kitchen equipment (refrigerator, water, coffee and beverage dispensers, and popcorn machines).
  • Monitors inventory and distributes paper stock to all copiers, fax machines and printers.
  • Maintains conference rooms and keeps them neat and stocked with supplies.
  • Keeps mail, supply, copier, and storage areas, and conference rooms in order.
  • Handles office services requests such as changing light bulbs, hanging pictures, etc.
  • Maintains bulletin boards and posts company information.
  • Assist in the processing of overnight shipments.
  • Assists in large and small office moves.
  • Assists with other projects as necessary.
  • Always represent the company in a professional manner. Consistently maintains a professional, courteous attitude when dealing with residents, coworkers, guests, and the public.
  • Perform other duties as necessary.

Ideal Experience

  • Assist with daily office operations, including managing supplies, mail, and equipment setup.
  • Support basic maintenance tasks such as light repairs, moving furniture, and coordinating vendor services.
  • Ensure a safe, organized, and well-functioning workspace for employees and visitors.
  • Collaborate with team members and vendors with professionalism and strong communication skills.
  • Utilize Google Workspace and Microsoft Word/Excel for tracking inventory, maintenance logs, and reports.
  • Prefer at least 6 months of general office administration experience; some maintenance experience is helpful.
  • Must be able to lift equipment and packages weighing 40 or more pounds.

The Larko Group is a women-owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp-to-Hire, and Temporary/Project placements across a wide range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Managers, Receptionists, General Office, Event Support, Project Management, and Customer Service.

Job Tags

Temporary work, Work at office, Night shift,

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