COMPENSATION PACKAGE

• $ 23.26 - $29.07 hourly
• Medical and Dental/family coverage - Employee pays premium of $40/month
• Voluntary Vision insurance - Employee pays full premium
• 401(k) and Profit-Sharing Plan - Employer 10% contribution
• Life Insurance
• 10 paid holidays
• 5 paid personal days
• 80 hours of Sick leave
• 80 hours of Vacation following 1 year of employment

• Greets customers in person or over the telephone and directs them to appropriate officials, vendors, or departmental staff; answers inquiries on administrative matters, and provides standard forms as needed.
• Enters and retrieves information from both hard copy and electronic records; uses various manual and electronic tools to log, track, summarize, and report information.
• Maintains and updates general administrative files in accordance with departmental records retention programs; documents retention storage; creates reference material.
• May handle sensitive or confidential materials, records, files, and other privileged information.
• Manages Outlook calendar requests for room reservations.
• Orders and maintains inventory of District office supplies; processes invoices for payment; creates and processes purchase orders
• Receives and processes routine financial documents, including invoices and bills; prepares payment authorizations, requisitions and check requests; maintains a department petty cash fund; requisitions routine office supplies, parts, and materials and maintains a simple inventory.
• Maintains and updates mailing lists; prepares and distributes inter-office mail.
• Supports Operations and Fleet and Facilities departments with bi-weekly payroll distributions.
• Operates standard office equipment; utilizes standard business computer software in performing job tasks.
• Maintains business relationship with office equipment vendors; serves as primary contact for office equipment maintenance.
• Provides administrative support to the Safety Manager with the District's safety awards program, including ordering supplies and printing certificates.
• Maintains employee ID badge program, including retiree ID badges; prepares, prints, and distributes badges.
• Provides secondary support for general office functions and staff.
• May drive a District vehicle to perform assignments.
• Performs related work as required.

Education, Training, and Experience:

• Graduation from high school or GED.
• One (1) to Two (2) years of experience in administrative services, records management, and/or related areas.
• Public Agency experience is preferred, but not required.
• Bi-lingual in Spanish preferred, but not required.

Knowledge of:

• Customer service skills and etiquette.
• English usage, grammar, spelling, vocabulary, and punctuation.
• Methods of preparing and processing various records, forms and other documents peculiar to assigned department or program.
• Record-keeping, report preparation and filing systems and methods.
• Modern office principles and practices.
• Modern computer equipment and applications (Excel, Word, PowerPoint, Outlook) for creating letters, email, spreadsheets and databases.
• Basic business arithmetic.

Ability to:

• Establish and maintain cooperative working relationships.
• Maintain and present self in a professional appearance and demeanor in general everyday setting and in stressful situations.
• Communicate effectively both orally and in writing in an office environment.
• Balance multiple assignments simultaneously and effectively.
• Adhere to established work schedules and timelines.
• Maintain accurate records and files.
• Research and compile data; good analytical skills.
• Ability to type 30 to 35 WPM.

DISCLAIMER

Position overview is not construed to be an exhaustive statement of duties, responsibilities, or requirements. Employees may be required to perform any other job-related instructions as requested by their supervisor, department head or General Manager.

All applications will be evaluated on their related work experience and education qualifications. MTD will invite the most qualified candidates to participate in an oral interview. MTD application must be fully completed and clearly show that the minimum requirements are met. Any questions on the application that are unanswered may cause you to be excluded from the selection process. All statements made on the application are subject to investigation and verification. Any invalid applications are subject to disqualification.

• Application Review
• Oral Interview
• Written Tests / Computer Skills Tests

PRE-EMPLOYMENT PROCESS

In order to comply with the provision of this law, all applicants prior to placement, must provide proof of work eligibility and attest that they are a citizen, permanent resident alien, or otherwise authorized to be employed.

Santa Barbara Metropolitan Transit District has established a policy and practice of recruiting, hiring, training and promoting for all job classifications within MTD without regard to race, color, creed, religion, national origin, sex (including gender identity and sexual orientation), age, genetic information, disability, veteran status, or any other protected class or consideration made unlawful by federal, state, or local laws.

Application Review Begins: June 9, 2025; open until filled.